345 Plato Blvd, Saint Paul, MN 55107

Job Title: Human Resources Coordinator

Department: Human Resources

Answers to: HR Manager

Job Summary:

The HR Coordinator is responsible for creating and maintaining effective recruiting and onboarding processes, employee development and engagement activities, HR, DOT and OSHA administrative compliance and effective management of work comp claims including the company’s return to work policy. Duties performed are often of a complex nature involving knowledge and understanding of HR laws and company policies and procedures. The HR Coordinator is accountable for maintaining the confidentiality of all communication, correspondence and records

Specific Duties & Responsibilities:

Recruiting, Interviewing, New Hire Process and Onboarding

• Use effective recruiting methods and up to date and effective strategies to find the best candidates.
• Screen candidates by reviewing resumes and conducting preliminary interviews using a standard list of questions and testing where required.
• Manage the interview process after completing the initial screening interview, forwarding potential candidates to the Human Resources Director.
• Coordinate the interview schedule and participate as necessary in the interview process until a hire is made.
• Ensured all necessary new-hire information is collected and provided to Senior Payroll Accountant.
• Follow up with rejection letters and coordinate offer letters to be sent by the appropriate manager.
• Conduct all post-hire screening as required by the company and customers.
• Oversee the new hire on-boarding process to ensure completion of all activities.
• Assist with management of staffing agency partnerships.
• Arrange for temp labor when necessary and coordinate with managers regarding temp labor matters.

Engagement Activities

• Organizes and oversees the companies’ wellness programs.
• Plans and coordinates company events as necessary.
• Administers annual employee surveys as required.
• Compose and post new hire announcements as required.
• Regularly post important information to the companies’ communication stations.
• Assist with learning and development programs.
• Assist Sales and Marketing with company store activities as required.

Employee Benefits

• Coordinate and manage successful registration of each new employee for company benefits.
• Coordinate and monitor open enrollment process together with HR Manager.
• Creates and maintains programs together with HR leaders to educate employees regarding all benefits offered by the company.
• Assist employees with questions regarding their company benefits. Troubleshoot when required.
• Promote employee benefits such as wellness programs, EAP, mail order pharmacy, etc., using communication stations, email and other communication channels.
• Monitor anonymous employee feedback in a confidential manner and forward to the HR leadership team.

Work Comp and Return to Work Program

• Collects all injury reports and communicates via first report of injury to insurance provider.
• Communicates all injuries with Human Resources Manager who will provide appropriate next steps.
• Assist HR Manager to provide consistent communication with injured employees and facilitate good will, timely recovery, best possible outcomes.
• Assist HR Manager to facilitate and enforce an aggressive return to work program.
• Maintain accurate and timely Department of Labor and OSHA reporting / OSHA logs.
• Communicates as necessary with Safety Managers regarding injury trends and statistics

DOT Administrative Compliance

• Support DOT compliance in order to maintain files and ensure current CDLs, medical cards, annual reviews, and MVR’s are on file for all drivers

Required Qualifications

• College graduate or High School diploma with additional related coursework strongly preferred.
• 2-5 years of related work experience.
• Previous direct interaction with customers, vendors and employees is required.
• Previous HR or payroll experience is a plus.
• Strong attention to detail and proven accuracy.
• Above average organizational skills.
• Proven ability to appropriately handle sensitive and confidential information.
• Above average interpersonal and communication skills.
• Demonstrated ability to juggle multiple priorities and to proactively manage more than one task at a time.
• Strong computer skills and experience with Microsoft Office suite of tools

Benefits

• Competitive compensation
• Health, vision, and dental coverage
• Flexible spending account
• Life insurance
• 401(k) with company contribution
• Employee assistance program
• Strong team culture with over 120 years of family ownership growth
• Career advancement within a growing national logistics brand